Event Planning Services & Helpful Party Tips
When you've cleared all of the significant event planning hurdles, it all boils down to the little things. A successful Chicago Party wouldn't be complete without the proper wine and food pairings, punch recipe, and appropriate sized tent rental. Read on for advice from our reputable Chicago Event Planning team so your party is a hit from the ground up.
Finishing Touches: Chicago Event Planning Tips
Estimating Tent Size
Use the following guidelines to estimate what size tent you will need for your event. Note that these allowances are approximate. Call one of our planning professionals to determine actual specifications and for assistance in laying out your event in accordance with local fire codes.
All-Purpose Canopy Tent: Size to People Chart
|Tent Size||Standup Cocktail / Cathedral Seating||Buffet Dinner||Formal Sit-Down Dinner|
|16 X 16||42||32||26|
|20 X 20||60||50||40|
|20 X 30||94||75||60|
|20 X 40||130||100||80|
|20 X 50||164||125||100|
|20 X 60||198||150||120|
|30 X 30||150||112||90|
|30 X 45||225||170||135|
|30 X 60||300||225||180|
|30 X 75||375||290||225|
|30 X 90||450||337||270|
|30 X 105||525||402||315|
|30 X 120||600||449||360|
Theater Seating - (chairs in rows) Six square feet per person, not including aisles.
Classroom Seating - (tables and chairs in rows) 6 square feet per person, not including aisles.
Oblong/Rectangular- 8-10 square feet per person
Round tables of 6-12 people- 10-15 square feet per person (served meals require more space than buffets)
Cocktail Parties & Receptions
All standing- 6-10 square feet per person
Some seated- 8-15 square feet per person
- Dance Area: 4-5 square feet per person
- Beverage Area: 100 square feet
- Buffet Area: 100 square feet per 8 foot table
- Piano-Spinet: 50 square feet
- Piano-Grand: 100 square feet
- Entertainment: 100 square feet (minimum)
Rule of Thumb For Seating (table sizing):
- 36" round: 2 - 4 people
- 48" round: 4 - 6 people
- 60" round: 6 - 8 people
- 72" round: 8 - 10 people
- 6': 6 - 8 people
- 8': 8 - 10 people
Champagne: 1 case (12 fifths) serves 50 people (82 drinks)
Liquor: Plan on about 2 drinks per hour per person. There are 21 to 28 drinks per quart of liquor.
Punch: One gallon of punch serves about 24 persons (32- 3 oz. drinks with ice)
|# of Cups||Amount of Grounds|
|55 to 60||3 1/2 cups|
1 pound of coffee = approx. 4¾ cups of ground coffee
|Before Dinner||Cocktail Sherry|
|With Soup||Madeira, Chablis|
|With Pasta, Cheese, Egg and Meat
(except Lamb & Veal)
|Red wines such as Claret, Burgundy, Rose, Chianti|
|With Fowl, Seafood,
Lamb and Veal
|White wines such as Sauterne, Moselle, Chardonnay|
|With Dessert||Sweet wines: Port, Tokay, Sherry, Madeira|
New "Rule of Thumb"
Today individual taste is most important in presenting wine with food. Wine is served to enhance the flavor of the food being served, and the food served will enhance the flavor of the wine. Provide your guests with a choice of white, rose and red wines through the course of dinner; they will thank you for your thoughtfulness.
|Party Punch||Non-Alcoholic Punch|
|Pre-chill ingredients. Mix in bowl, adding 7-Up last, and decorate with fruit.||Mix all ingredients in a bowl until concentrate is dissolved, add in Ginger Ale last. Garnish with cherries and fresh fruit slices.|
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Services we provide: Party Tent, Illinois Tents, Tent Rentals, Canopy tent Rentals. Rent a tent, large tents, festival tents, Chicago Tent Rental, Chicago Party Rental, Table Rental, Chair rental.
Equipment we provide: Festival Tents, Backyard tents, Canopies, Frame Tents, Pole Tents.